Examples of Topics Discussed in Previous Sessions • Discussions after proposal submittal • Law job or Contracts Administration with LLB • Impact of Franken Amendment for employee compulsory arbitration • Retroactive application by DCAA of new air travel costs change • Audits of incurred cost proposals – are they happening? • Allowable Costs • How to enter the contract administration field • Annual wage determination reviews • Contract terminations • Deliverables under cost reimbursement contracts • Period of performance starting before contract issued • Award fee best practices • GSA contracts with annual increases
Why was CART created? In the spirit of continued education, career growth, and sharing collective expertise, the San Diego Chapter established the Contract Administrator's Round Table (CART) forum.
What is the main goal of CART? The primary objective of CART meetingsis to provide contract professionals a forum to ask any question, present any situation/problem, share a lesson learned, and get an answer or feedback from a variety of viewpoints. Who may attend CART meetings? Whether you are brand new in the contracts field or have 20+ years of experience, we invite you to share your questions, problems and knowledge with your fellow NCMA members so that we can all learn, grow, and excel in our jobs. Everyone (all members) is invited to attend. All that is asked of you is that you bring at least one (1) question, or issue or lesson learned to the table.It’s that simple.No question is too dumb and most likely most of them will be too hard.But we will have fun trying to figure it out. No egos, no showmanship, and no worrying we are giving away the company secrets. Why YOU should attend the next CART meeting The role of the “Contracts Professional” is changing.No longer are we just “Administrators” but we are expected to be “Business Managers”!We all have so much to learn and so little time.You cannot afford the time or money to attend all of the possible seminars.Additionally as we all know, in the wonderful world of Contract Management, there are multiple solutions to a single problem and multiple problems created by a single solution.
The CART forum provides you one venue in which to ask questions and obtain timely answers. This forum is an excellent choice for improving your knowledge of contract management and also for developing networking and mentoring relationships. Location, location, location - of CART meetings* CART meetings are typically held at KES in the Kearny Mesa area. However, please check the website prior to the next CART meeting, as new directions (and an interactive map link) will be posted if the meeting location has changed.
If you and your organization would be willing to host a CART meeting, please contact Joni Shirley or Mark Cook (contact information on "Board" page).
*Check the "Calendar of Events" page for the date/location of all
CART meetings.
Topics & Questions from Past CART Meetings
Subcontract Consent – when and why are they required and what do I do about third tier subcontracts?
Fixed FeeWithholding – Do I withhold 15% of the fee on each invoice or just the last 15% of the total amount?
Exporting Liabilities – Who is responsible when the Government directs me to ship hardware overseas?
Prime and Subcontract Contract Closeouts – If I am the prime contractor, do I need to worry about my subcontractors?
Ordering vs Performance Periods on IDIQ Contracts – Can I modify my task if the performance period goes beyond the ordering period?
Performance Specifications vs Inspection and Acceptance Requirements – What happens when both are vague?I can not get the Customer to sign off on acceptance.
Application of Fee on Subcontractor Costs – Do I have to pay my subcontractors fee out of my fee or is their fee considered a cost to me?
Payment withhold provisions on Subcontractors – My prime wants to withhold 10% of all costs on each invoice.Can they do that?
Commercial Price List – What qualifies as a commercial price list?
Outsourcing on T&M Contracts – Can I do that? DoI need CO approval?
Overtime Premium Payments – My contract does not provide for this but my customer is directing my employees to work overtime.What doI do?
Warranty Clauses–What takes precedence, when the acceptance date and deployment date are months apart?
Closing out IDIQ Contracts – What is the relationship between the task and the contract?If I close out each task, is there anything to do at the contract level?
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